The Village is Hiring
Posted on: March 2, 2022 - 9:49am
Village of Cold Spring Parks Event Coordinator
The Village of Cold Spring has several beautiful parks which are available for private and public events, for example wedding ceremonies at the Bandstand, birthday cookouts at the Mayor’s Park Pavilion, or all-weekend ticketed events at Mayor’s Park such as food or beverage festivals.
The Village is looking to hire an individual who will coordinate these events with Applicants or groups that have reserved a Village site and the Recreation Commission and/or Village Clerk, as well as be present for day-of logistics.
Primary responsibilities include:
- After an application Village has been approved by the Village, the Event Coordinator will communicate with the Applicant to confirm knowledge of the expectations and rules.
- For simple, one-day events (such as weddings at the Bandstand or a cookout at the Pavilion), the Event Coordinator will unlock the gates/doors and set up cones to block off parking or divert traffic as appropriate.
- For larger events (such as a food festival at Mayor’s Park), the event coordinator will:
- Meet with the Applicant at least one week prior to review the site plan, vendor parking, traffic and police plans, and ensure the Applicant is aware of and intending to follow all rules and regulations.
- Verify alcohol and food permits.
- Coordinate with Applicant for deliveries.
- In coordination with Village Clerk, notify Village Highway and Police Departments regarding parking and traffic.
- Coordinate with the Code Enforcement Officer to inspect onsite tents.
- Be onsite for all set-up, the event, and breakdown.
- Open and close gates as needed.
- Post signage on the appropriate venue that there is a private event.
- Review the condition of the venue after use and notify the Village of any concerns.
- Prepare a brief event summary within 24 hours of the event identifying positive and negative feedback, as well as areas of improvement.
Requirements:
- Detail-oriented attitude.
- Excellent email, phone, and in-person communication.
- Time flexibility to perform the above tasks when events are scheduled.
- Ability to consistently and confidently apply and enforce rules with all applicants and event leads Ability to lift and carry traffic cones or similar items, walk around the parks, and be on their feet for several hours.
Time Commitment:
- There are approximately [12] small events and [2] large events per year, which are primarily in the summer and fall.
- For small non-ticketed one-day events, the Event Coordinator will require approximately 2 hours (1 hour before the event, 1 hour after) to unlock/lock doors and set up/break down reserved parking but not required to be present for the entire event.
- For ticketed events, the Event Coordinator will be present and paid for coordination, set-up, throughout the event, and break-down. This can be an entire day or multiple days, typically on a weekend.
If you are interested in the position, please submit a letter of interest and your resume by email to vcsclerk@coldspringny.gov or by mail to Village of Cold Spring, 85 Main Street, Cold Spring NY 10516 Attn: Event Coordinator Position.