Endpoint Replacement RFP

NOTICE TO BIDDERS

Sealed proposals for performing the work herein described will be received by the Village Board of the Village of Cold Spring, New York, at the Office of the Village Clerk, 85 Main Street, Cold Spring, New York 10516 on August 31, 2022 at 2:00 P.M. and immediately thereafter the bids will be publicly opened and read aloud in said office.

The work consists of replacing 866 water meter cellular endpoints throughout the Village of Cold Spring’s water distribution system. The Village has procured and stockpiled the endpoints. The Contractor shall install and activate the endpoints. Other related work shall include advertising, notifying customers, maintaining information database, and endpoint appurtenance replacement.

Contract Documents may be obtained at the above office of the Village Clerk or from the Village website at www.coldspringny.gov on or after August 3, 2022 at 2:00 P.M. If the Village website is used to obtain documents, the Village Clerk must be notified at (845) 265-3611, or vcsclerk@coldspringny.gov, and provided with contact information.

Bids shall be made on the Proposal Forms, furnished with the Specifications and must be accompanied by a Bid Bond acceptable to the Village, a certified cashier’s check, drawn on a solvent bank in the amount of not less than 5% of the total amount of the Bid. Checks shall be made payable to the Village of Cold Spring, New York, and are to be held by the Village as a guarantee for the proper execution and delivery of the Contract and bonds to secure the faithful performance thereof.  In default of such execution and delivery of Contract and Bonds, the amount of the deposit represented by the check shall be forfeited to and retained by the Village of Cold Spring as liquidated damages.

Bid Proposals shall be enclosed in a sealed envelope bearing the name and address of the Bidder, addressed to the Village of Cold Spring, 85 Main Street, Cold Spring, New York 10516 and endorsed “Replacement of Water Meter Endpoints, Cold Spring, New York.”

The Village of Cold Spring reserves the right to reject any and all Bids, to waive any informality in any Bid, and to award the Contract to other than the lowest Bidder if deemed in the best interest of the Village to do so.

Dated: August 3, 2022

By Order of The Village Board

Kathleen E. Foley

Village Mayor